(Competitive) 

Starting Salary: $58,493

Benefits: 35 Hour Work Weeks, Health Insurance, Dental Insurance

Application Deadline:  End of Day 11/6/26

Requirements:

1. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Baccalaureate Degree; or,
2. Four (4) years of paraprofessional or professional level work experience, or its part-time equivalent; or,
3. Four (4) years of clerical work experience which must have been in either a supervisory capacity or in a non-supervisory, advanced capacity, such as executive secretary to a department head, second-line supervisor, or administrator; office manager who provides fiscal, personnel, and office services in support of a department head, second-line supervisor, or administrator; or a full-charge bookkeeper.
4. An equivalent combination of training and experience as defined by the limits of (A), (B), and (C).

Role Description:

Are you organized, resourceful, and interested in work that supports your community? In this role, you’ll help department leaders plan programs, coordinate daily operations, and make informed decisions.  Your work may include preparing budgets, supporting hiring, researching program results, and communicating with the public. You’ll turn information into useful reports, help solve administrative problems, and keep projects moving.  You’ll work under the general supervision of a department leader, handling routine assignments independently and working with your supervisor on more complex issues. Depending on the assignment, you may also supervise staff.

Qualifications:

• Strong organizational skills and the ability to follow detailed written and verbal instructions.
• Clear, professional writing and communication skills.
• An understanding of office operations, records management, budgeting, and personnel practices.
• Comfort working with numbers, reviewing spending, and organizing information.
• An understanding of how local government departments work with one another and with public and private organizations.
• The ability to coordinate, assign, and review staff work when supervision is part of the role.

Tasks and Activities:

• Support budget planning. Help prepare budget requests, explain proposed changes, track spending, and recommend adjustments based on department needs.
• Assist with hiring and staff coordination. Recruit and interview candidates, recommend applicants, and, when assigned, supervise staff and evaluate their work.
• Keep the public informed. Prepare news releases, answer questions, and explain department programs and services.
• Research program performance. Gather information from department records and other sources, organize findings, and prepare reports that help leaders assess services and plan improvements.
• Improve daily operations. Work with staff to identify administrative challenges, recommend solutions, and coordinate with other departments and organizations.
• Support department leadership. Prepare correspondence and reports, route requests to the right staff, and represent the department at meetings when assigned.
• Perform other related duties as needed.